Connect your Google Calendar to R-Link Studio so that every meeting and webinar you schedule is automatically pushed to your calendar — complete with event details and the join link.
Business Plan feature
Google Calendar Integration is available on the Business Plan. It is currently found in Account Settings but will be moving to the Integrations tab in a future update.
STEP-BY-STEP
1
Open Account Settings
In your Admin Panel, click Account in the left sidebar. This page lets you update your Organization Details, adjust Regional Settings, and connect your Google Calendar under the Calendar Integration section.
↑ The Account Settings page — scroll down to the Calendar Integration section at the bottom to find Google Calendar.
2
Connect Google Calendar
Scroll down to the Calendar Integration section and click Connect next to Google Calendar. This opens a Google authentication popup.
Tip
Make sure you are signed into the Google account you want to connect before clicking Connect. This ensures the right account appears in the popup.
3
Choose Your Google Account
A Google popup will appear listing all accounts currently signed into your browser. Click the account you want to link to R-Link Studio.
↑ The account chooser popup — select the Google account you want to connect to R-Link Studio.
4
Click Continue
Google will confirm which account is signing back into R-Link. Review the details and click Continue to proceed.
↑ Google confirms the account signing back into R-Link — click Continue to move to the permissions step.
5
Click Allow
Google will ask for permission to let R-Link access your calendar. Click Allow to grant access — this lets R-Link view your calendar list and push events to it.
↑ The permissions screen — R-Link requires access to see your calendars and add events. Click Allow to complete the connection.
6
Connection Successful
Once authorized, the Calendar Integration section updates to show Active status along with a Disconnect option. Your connected Google account email appears as confirmation.
7
Choose Which Calendar to Push Events To
If your Google account has multiple calendars, use the Push events to this calendar dropdown to select which one receives your R-Link events. Click the dropdown and pick your preferred calendar.
All future events are synced automatically
Going forward, all Scheduled Meetings and Scheduled Webinars will automatically be pushed to your connected calendar — complete with event details and the join link.
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Integrations
Zapier Integration
Business PlanAdmin Only
5 min readUpdated May 2026Intermediate
Connect R-Link Studio to Zapier to automate workflows across 6,000+ apps. Pass webinar registrations to your CRM, trigger follow-up sequences when contracts are signed, sync meeting recordings, and more — without writing a single line of code.
Business Plan feature
The Zapier integration is available on the Business Plan. You'll need access to the Integrations tab in your R-Link Studio Admin Panel to connect.
PART 1 — CONNECT ZAPIER TO R-LINK STUDIO
1
Go to the Integrations Tab
From your R-Link Studio Admin Panel, navigate to the Integrations tab in the left sidebar. You'll see both the GoHighLevel and Zapier integration cards.
↑ The Integrations tab in your R-Link Studio Admin Panel — click Connect Zapier on the right card to begin.
2
Log In to Your Zapier Account
Clicking Connect Zapier will redirect you to Zapier. Log in to your existing Zapier account, or sign up for a free account if you don't have one yet.
↑ The Zapier login page — enter your email and continue. You can also log in with Google, Facebook, or Microsoft.
3
Accept the Invitation
After logging in, you'll land on the R-Link Studio invitation page on Zapier. This grants R-Link Studio access to appear as a Trigger or Action in your Zaps.
↑ Click Accept Invite & Build a Zap to complete the connection and go directly to the Zap builder.
Invite Only — currently in beta
R-Link Studio on Zapier is currently invite-only and has not yet been reviewed or published on the Zapier marketplace. The invitation is sent from [email protected] and is safe to accept.
PART 2 — CREATE YOUR FIRST ZAP
4
Create a New Zap
From your Zapier dashboard, you're ready to build automations using R-Link Studio as a trigger or action.
1In the Zapier dashboard, go to the Zaps tab and click + Create in the top right.
↑ Your Zapier Zaps dashboard — click + Create (top right, highlighted) to start building a new Zap.
5
Set Up the R-Link Studio Trigger
Inside the Zap builder, configure R-Link Studio as the trigger — the event in R-Link that kicks off your automation.
1Click the Trigger step and search for R-Link Studio.
2Choose your Trigger Event from the dropdown (e.g. New Webinar Registrant) and select your Account.
3If this is your first time adding your R-Link Studio account, an authorization pop-up will appear. Click Yes, Continue to R-Link Studio to allow access.
If you have connected your account before, your R-Link Studio account will show up here by default — no re-authorization needed.
↑ First-time setup — click Yes, Continue to R-Link Studio (production) (2.0.0) to authorize.
↑ R-Link Studio authorizes your account with Zapier in the background.
4Your R-Link Studio account is now added to Zapier and ready to use in any Zap.
5You'll see the successful connection confirmed in the trigger setup panel.
↑ Your R-Link Studio account connected as a Zapier trigger — select your Trigger Event, confirm the Account, then click Continue.
↑ Another example trigger — New Contract Signed selected as the Trigger Event, with the R-Link Studio account connected and ready to continue.
6Click Continue and add your next step — for example, passing webinar registrant data to your CRM or sending a Slack notification.
Common use case
A popular workflow: New Webinar Registrant → Add to CRM (e.g. GoHighLevel, HubSpot, or ActiveCampaign). Every time someone registers for your R-Link webinar, they're automatically added as a contact in your CRM.
6
Your Integrations Tab Now Shows an Active Connection
Once Zapier is connected, head back to the Integrations tab in your R-Link Studio Admin Panel. The Zapier card will now reflect your active connection.
↑ The Integrations tab after a successful Zapier connection — the card now shows ✓ 2 active connections along with options to Manage in Zapier or Revoke all connections.
ZAPIER CONNECTION OPTIONS
Manage in Zapier
Opens your Zapier dashboard where you can view, edit, enable, or disable individual Zaps that use your R-Link Studio account.
Revoke all connections
Disconnects all Zapier connections from R-Link Studio. Any active Zaps using your R-Link account will stop working immediately.
PART 3 — AVAILABLE TRIGGERS & ACTIONS
7
Trigger Events from R-Link Studio
These are the events in R-Link Studio that can start a Zap — use them as the first step of any automation.
TRIGGERS — FROM R-LINK STUDIO TO ZAPIER
New Contract Signed Instant
Triggers when a contract is signed inside an R-Link meeting.
New Meeting Registrant Instant
Triggers instantly when a person registers for a scheduled meeting.
New Meeting Scheduled Polling
Triggers when a new meeting is created or scheduled in R-Link.
New Recording Polling
Triggers when a cloud recording is completed and available.
New Webinar Registrant Instant
Triggers instantly when a person registers for a scheduled webinar.
New Webinar Scheduled Polling
Triggers when a new webinar is created or scheduled in R-Link.
Instant Fires immediately when the event occurs.Polling Checks for new events on a regular schedule.
8
Actions in R-Link Studio
These are things Zapier can do inside R-Link Studio as part of a multi-step Zap — use them as action steps after a trigger from another app.
ACTIONS — FROM ZAPIER INTO R-LINK STUDIO
Add Meeting Registrant
Register a user for a specific meeting.
Create Webinar Registrant
Register a user for a specific webinar.
Delete Recording
Remove a recording from R-Link cloud storage.
Get Meeting
Retrieve detailed data for a specific meeting by ID.
Get Meeting Summary
Retrieve the AI-generated summary for a recording.
Get Participants
Retrieve the list of attendees/participants from a past session.
Schedule a Meeting or Webinar
Create a new scheduled meeting or webinar in R-Link.
Update Meeting
Update an existing scheduled meeting or webinar by ID.
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Integrations
HighLevel (GoHighLevel) Integration
Business Plan
3 min readUpdated May 2026Intermediate
Connect R-Link Studio to GoHighLevel to automatically export new contacts from your meetings directly into your GHL account — tagged with meeting data, no manual work required.
Business Plan feature
The GoHighLevel integration is available on the Business Plan. You'll need admin access to both R-Link Studio and your GoHighLevel account to complete the setup.
PART 1 — SET UP IN GOHIGHLEVEL
1
Go to Private Integrations
Log in to your GoHighLevel account, then navigate to Settings → Private Integrations. You'll see a list of any existing integrations and a button to create a new one.
↑ The Private Integrations page in GoHighLevel — your existing integrations are listed here. Click Create New Integration to begin.
2
Create a New Integration
Click Create New Integration in the top right. This opens a form to set up your integration's basic info.
↑ Click Create New Integration (top right, highlighted) to start setting up the R-Link Studio connection.
3
Assign a Name and Description
On the Basic Info tab, give your integration a name (e.g. R-Link Studio) and an optional description so your team knows what it does. Click Next to continue.
↑ Enter a name and description for your integration, then click Next to move to the Scopes tab.
4
Add the Contacts Scope
On the Scopes tab, select Edit Contacts — contacts.write from the dropdown. This is the only permission R-Link Studio needs to push new leads into your GHL contacts. Click Create.
↑ Select Edit Contacts — contacts.write as the scope, then click Create to generate your Private Token.
Only grant what's needed
Only the contacts.write scope is required. Leads are only exported to GoHighLevel while this integration is connected.
5
Copy Your Private Token
Once the integration is created, a confirmation modal appears with your Private Integration Token. Click Copy and save it somewhere safe — this token is only shown once.
↑ Copy your Private Token immediately — it starts with pit- and will not be shown again after closing this modal.
Keep your token private
This token can be used to view or update account data. Do not share it publicly. Store it securely — in a password manager or private notes.
6
Grab Your Location ID
Your Location ID is found directly in your GoHighLevel browser URL. Navigate to any page in your GHL sub-account and look at the URL — the Location ID is the string between /location/ and /settings.
Example GHL URLhttps://app.gohighlevel.com/v2/location/PHgxW9BNuIpNWOGMAsAs/settings/private-integrations
↑ Your Location ID is the segment of the URL highlighted in the address bar — copy it from there.
PART 2 — CONNECT IN R-LINK STUDIO
7
Open the Integrations Tab in R-Link Studio
Go to your R-Link Studio Admin Panel → Integrations. You'll see the GoHighLevel card with two fields: Private Integration Token and Location ID.
↑ The R-Link Studio Integrations tab — paste your Private Token and Location ID into the GoHighLevel card.
8
Add Your Token and Location ID, Then Connect
Paste your Private Integration Token and Location ID into the fields, then click Connect GoHighLevel to complete the integration.
↑ With both fields filled in, click Connect GoHighLevel. New leads from your R-Link meetings will now be automatically pushed to your GHL contacts.
You're connected!
Once connected, every participant who joins your R-Link meetings will be automatically exported to GoHighLevel as a contact — tagged with meeting data for easy follow-up.
