From your Admin Panel, click Team / Users in the left navigation. This tab is only visible to the account owner — Admins and Moderators assigned to rooms do not have access to this tab.

At the top of the page, four stat cards give you a quick snapshot of your team:

Below the stats, a table lists all invited team members with the following columns:

Each team member shows one of two statuses in the table:

From the Team / Users Tab, click the Invite User button. A modal will open with fields to set up the invitation.

Complete the four fields in the modal, then click Send Invitation:

The system automatically sends an invitation email from [email protected] with subject "You've been invited to join R-Link Studio." The invite link expires in 7 days. The invited user immediately appears in your team table with Pending status.

If the invitee already has an R-Link account, they click Accept Invitation and are directed to log in with their existing credentials. Once logged in, the assigned room automatically appears in their Rooms Tab — no additional steps needed on their end.

If the invitee does not yet have an R-Link account, they click Create Your Account and land on the "You're Invited" page. Their email, role, and room are pre-filled and locked. They set their name and password, then click Create Account & Log In — they are automatically logged in with access to their assigned room only.

Once the invitee completes their login or account creation, their status in your team table updates from Pending to Active and their Last Login time is recorded. They can now access and manage the assigned room.

The account owner has complete control over everything — billing, all rooms, team members, and platform settings. Only the owner can access the Team / Users Tab and manage invitations.

An Admin is a trusted room administrator with their own separate login credentials. They have full control of the room they're assigned to but have no access to account-level settings or the Team / Users Tab.

A Moderator helps run sessions within their assigned room — managing participants, chat, polls, and elements. They have no account access and limited room configuration rights compared to an Admin.

Each room can have a maximum of one Admin and one Moderator. Once a slot is filled, that role option is greyed out and unselectable in the invite modal for that room. You must remove the current occupant to open the slot for a new invite.

Select Edit from the Actions menu (⋮ three dots) to update a team member's name, room assignment, or role. Edit is available for both Pending and Active members. If you change the room or role, the update takes effect immediately — no new invite is sent.

Select Resend Invite from the Actions menu to re-send the invitation email to the same address. This option is available only when the member's status is Pending. A fresh invite link is generated and the previous link is invalidated.

Select Revoke Invite from the Actions menu to cancel an invitation before the user creates their account. This option is available only when the member's status is Pending. The invite link is immediately invalidated and the member is removed from your team table.

Select Remove from the Actions menu to revoke access for a team member whose status is Active. Access is immediately revoked upon confirmation — the member can no longer access their assigned room. They will receive a notification email informing them that their account has been updated.