Help Center› Getting Started› Logging in to Your Admin Portal

Getting Started

Logging in to Your Admin Portal

All Plans

3 min read

Updated April 2026

✓ Beginner

Your Admin Portal is the command center for everything in R-Link Studio — managing your rooms, team, billing, and settings. This guide walks you through accessing it for the first time and getting oriented.

📌

Both Plans Include an Admin Portal

Whether you're on the Basic or Business plan, you get your own Admin Portal included. The features and sections available within the portal will vary based on your plan.

Step-by-step

Go to the R-Link Studio login page

Open your browser and navigate to studio.r-link.com. You'll land on the login screen below. You can also reach this page from the main R-Link website by clicking Sign In in the top navigation bar.

↑ The R-Link Studio login screen at studio.r-link.com

Enter your credentials

Type in the email address and password you used when you created your R-Link account. If you signed up via Google or another provider, click the corresponding Continue with… button instead.

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Tip

If you're logging in for the first time, check your inbox for a welcome email from R-Link. Your temporary password is included there.

You're in — explore the Dashboard

After logging in, you'll land on the Admin Dashboard. From here you can access Meetings, Webinars, Live Streams, Team settings, Recordings, Billing, and more from the left-hand navigation.

↑ The R-Link Studio Admin Dashboard — your command centre for rooms, sessions, recordings and team settings

Bookmark the Admin Portal for quick access

Add studio.r-link.com to your browser bookmarks so you can return quickly every time. You can also download the desktop app from Settings → Downloads for a faster experience.

📌

Note

Only account Admins and Owners have full access to all Admin Portal sections. Team Members may see a limited view based on their assigned role.

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Account Settings

Help Center› Getting Started› Account Settings

Getting Started

Account Settings

All Plans

4 min read

Updated May 2026

✓ Beginner

Your Account Settings is where you manage your organization profile, regional preferences, and calendar integration. This guide walks you through connecting Google Calendar so every scheduled meeting and webinar is automatically added to your calendar.

Step-by-step

Open Account Settings

In your Admin Panel, click Account in the left sidebar. Here you can update your Organization Details, adjust your Regional Settings (timezone and language), and connect your Google Calendar under Calendar Integration.

Connect Google Calendar

Scroll down to the Calendar Integration section and click Connect next to Google Calendar. This opens a Google authentication popup.

💡

Make sure you are signed into the Google account you want to connect before clicking Connect.

Choose Your Google Account

A Google popup will appear listing all Google accounts currently signed into your browser. Click the account you want to link to R-Link Studio.

Click Continue

Google will confirm which account is signing back into R-Link. Review the details and click Continue to proceed.

Click Allow

Google will ask for permission to let R-Link access your calendar. Click Allow to grant access — this lets R-Link view your calendar list and push events to it.

Connection Successful

Once authorized, your Calendar Integration section will update to show Active status along with a Disconnect option. Your Google account email will appear as confirmation.

Calendar connected successfully showing Active status

Choose Which Calendar to Push Events To

If your Google account has multiple calendars, use the Push events to this calendar dropdown to select exactly which one receives your R-Link events. Click the dropdown and pick your preferred calendar.

Dropdown to choose which calendar receives events

✅

Going forward, all Scheduled Meetings and Scheduled Webinars will automatically be pushed to your connected calendar — complete with event details and the join link.

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Help Center› Getting Started› Starting Your First Meeting

Getting Started

Starting Your First Meeting

All Plans

4 min read

Updated April 2026

✓ Beginner

Ready to host your first live session? This guide walks you through launching a meeting in R-Link Studio — from your dashboard all the way to welcoming your first participant into the room.

Step-by-step

Click "Start" from Your Dashboard

From the Admin Dashboard, click the purple Start button — it lets you instantly launch a Meeting, Webinar, or Live Stream. You can also use Schedule to plan ahead or Room Setup to configure your space.

↑ Click the purple Start button on your Dashboard to begin

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Tip

The Start button launches your session instantly. Use Schedule if you want to set a date and time in advance.

Choose Your Meeting Type

After clicking Start, you'll see three options. Select Meeting for a collaborative video call, Webinar for a broadcast to a large audience, or Live Stream to go live on external platforms. For your first session, click Start Meeting.

↑ Choose between Meeting, Webinar, or Live Stream — then click the green button to begin

Configure Your Settings on the Pre-Launch Page

Before entering the studio, you'll land on the Pre-Launch Page. Here you can select your Camera and Microphone, set your Display Name, and confirm the Event Name. When everything looks good, click Enter Studio.

↑ The Pre-Launch Page — configure your camera, mic, and name before going live

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Business Plan Feature

The Room selector is available on Business accounts with multiple rooms set up. If you're on a standard plan or only have one room, this field will either be pre-selected or not shown.

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Tip

Check the audio level bar at the bottom left — the green bar should move when you speak, confirming your microphone is working before you enter.

Allow Camera and Microphone Access

Your browser will pop up asking for camera and microphone permission. Click "Allow while visiting the site" to grant access. This only appears on your first session or if permissions were previously denied.

↑ Click "Allow while visiting the site" when your browser asks for camera and microphone access

⚠️

Before you join

Make sure no other apps are using your camera or microphone. Close Zoom, Teams, or any other video software before starting.

Share Your Meeting Link with Participants

There are two ways to invite participants to your session:

🔗

Option 1 — Copy the URL directly

Simply copy the URL from your browser address bar and share it via email, Slack, or any messaging platform. Participants can join directly from their browser — no download required.

👤

Option 2 — Use the Invite Icon from the Meeting Toolbar

Click the Invite icon (the person+ icon, highlighted below) in the meeting toolbar to copy your unique meeting link or send invitations directly.

Meeting toolbar — Invite icon highlighted

↑ The Meeting Toolbar — click the green-circled Invite icon to share your meeting link

Hit Record If You Want to Save Your Meeting

Want to record your first meeting? Click the Record button in the top navigation bar before or during your session. A recording will start immediately and the file will be saved to your Recordings library once the meeting ends.

Meeting top bar — Record button highlighted

↑ Click the green-circled Record button in the top bar to start recording your session

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Tip

You can start and stop recording at any point during the meeting. All recordings are saved automatically to your Recordings section in the Admin Portal.

End the Meeting When You're Done

Click the red End Meeting button at the bottom right of the screen. You'll be given the option to end it for everyone or just leave yourself. If you recorded the session, the file will be available in your Recordings library shortly after.

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Setting Up Your Room

›

Setting Up Your Room

Help Center› Getting Started› Setting Up Your Room

Getting Started

Setting Up Your Room

All Plans Business — Custom Room URL

4 min read

Updated April 2026

✓ Beginner

Before you go live, take a few minutes to set up your room. A well-configured room means a smoother, more professional experience for you and everyone who joins.

Step-by-step

Open Room Setup from Your Dashboard

From the Admin Dashboard, click the green Room Setup button to configure your spaces — or navigate to Rooms in the left sidebar to select an existing room or create a new one.

↑ Click the green Room Setup button on your Dashboard to get started

Set Your Room Name, URL & Description

In the Edit Room panel, fill in three fields:

Room Name — this is what you and your team will see in the Admin Portal to identify the room.

Room URL — the unique link participants use to join your room (e.g. studio.r-link.com/rally). Only letters, numbers, hyphens, and underscores are allowed.

Description — optional and for internal use only. Participants won't see this. Use it to note the room's purpose, e.g. "Weekly podcast recordings".

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Room URL Editing — Business Plan Only

Business Plan accounts can customize their Room URL to anything they choose.

Basic accounts are automatically assigned a default Room URL upon account creation and cannot edit it. To unlock custom Room URLs, upgrade to the Business Plan under Settings → Billing.

Edit Room panel — Room Name, URL and Description fields

↑ The Edit Room panel — set your Room Name, Room URL, and optional Description

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Business Plan Tip

When setting your custom Room URL, keep it short and memorable — it's the link you'll be sharing with participants. For example: studio.r-link.com/team or studio.r-link.com/demo.

Configure Your Room Settings

Below your room name and URL, you'll find the Room Settings panel — a set of toggles that control how participants experience your room. Here's what each setting does:

↑ Room Settings — toggle each option on or off to match your session needs

Settings marked ● Business are exclusive to Business Plan accounts.

Setting

Plan

Allow Chat

Lets participants send messages during the session.

Mute Participants on Entry

Automatically mutes everyone when they join. Recommended for webinars and larger sessions.

Allow Raise Hand

Gives participants a way to signal they want to speak without interrupting the host.

Allow Screen Sharing

Controls whether participants (not just the host) can share their screen.

Allow Reactions

Enables emoji reactions so participants can engage during the session.

Require Password

Adds a password gate so only people with the password can enter the room.

Custom Background

Upload a branded background image displayed in your room.

Waiting Room

Holds participants in a lobby until the host manually admits them. Ideal for private or high-value sessions.

Business

Waiting Room Text

Customize the message participants see while waiting to be admitted by the host.

Business

Custom Button

Add a branded call-to-action button visible to participants inside the room — link it to any URL.

Business

Exit URL

Redirect participants to a custom URL after they leave the room — perfect for a thank-you page, offer, or next-step funnel.

Business

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Tip

For recurring team meetings, turn on Mute on Entry and Allow Chat. For private or sensitive sessions, also enable Waiting Room and consider setting a Require Password for extra control.

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Privacy Note

R-Link Studio never records or stores your room sessions without your explicit instruction. All content stays within your account and is never sold or shared.

Save Settings — Your Room is Now Ready

Once you've configured your settings, click Save Settings. Your room is now live and ready to use. Share your Room URL with participants and they can join at any time.

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Tip

Always test your room before a live event — check audio, video, waiting room flow, and any custom settings you've enabled.

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Logging in to Your Admin Portal

›

Starting Your First Meeting

Help Center› Getting Started› Your Room URL

Getting Started

Your Room URL

All Plans Business — Custom Room URL

3 min read

Updated April 2026

✓ Beginner

Every room in R-Link Studio has its own unique URL — your direct link for participants to join. Understanding how your Room URL works makes it easier to share, promote, and manage your sessions.

🔒

Room URL Editing — Business Plan Only

Step-by-step

What Is Your Room URL?

Your Room URL is a permanent link tied to a specific room in your R-Link Studio account. Anyone who clicks it will be taken directly to that room's waiting area and can join your session — no searching, no setup required on their end.

📌

Note

Your Room URL stays the same every time you use that room — it doesn't change between sessions. This makes it perfect for recurring meetings, a weekly show, or a dedicated team space.

Find Your Room URL

From the Admin Dashboard, navigate to Rooms in the left sidebar. Each room has a card that displays your unique Room URL (e.g. studio.r-link.com/my-room) along with a copy icon on the right — click it to copy your link instantly. You can also see session and participant counts at a glance from the same card.

↑ Your Room URL is displayed on your room card — click the copy icon to copy it instantly

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Tip

You can also copy your Room URL directly from your browser address bar while you're inside an active session.

Share Your Room URL

Once you have your Room URL, you can share it anywhere — in an email signature, on your website, in a social bio, or inside a calendar invite. Participants click the link and land directly in your room's waiting area, ready to join.

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Best practices for sharing your Room URL

Add it to your email signature for recurring meetings, pin it in your team's Slack channel, or embed it as a button on your website so attendees always have one-click access.

Room URL Is for Meetings Only

Your Room URL is exclusively used for Meetings. It is a permanent, reusable link tied to your room that stays the same every session.

📌

Webinars work differently

Each Webinar you create generates its own unique registration and join link for that specific event. Webinar links are not tied to a room URL — they are created and managed separately under Webinars in your Admin Portal.

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Starting Your First Meeting

›

Meetings vs Webinars

Help Center› Getting Started› Meetings vs Webinars

Getting Started

Meetings vs Webinars — Which One Do I Need?

All Plans

4 min read

Updated April 2026

✓ Beginner

R-Link Studio gives you two powerful ways to connect with your audience — Meetings and Webinars. They look similar on the surface but are built for very different purposes. This article helps you choose the right one before you start.

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Quick Answer

Use a Meeting when everyone in the room needs to talk, collaborate, and interact — team calls, client sessions, coaching, group discussions.

Use a Webinar when you're presenting to an audience — training sessions, product demos, live events, or any session where most attendees are watching rather than participating.

📹

What is a Meeting?

A Meeting is a two-way, collaborative video session where all participants can turn on their camera and microphone, talk freely, share their screen, and interact in real time. Everyone is an active participant.

Best for

✓ Team standups & internal calls

✓ 1-on-1 coaching & consultations

✓ Small group workshops

✓ Client calls & onboarding

✓ Brainstorming & collaboration

✓ Recurring team syncs

🎙️

What is a Webinar?

A Webinar is a broadcast-style event where you present to a large audience. Attendees watch and listen — they don't appear on screen unless you invite them as a panelist. You control the stage, the content, and the flow.

📌

Business Plan Only

Webinars are available on the Business Plan. Basic plan users can host Meetings only.

Best for

✓ Product demos & launches

✓ Training & education sessions

✓ Live events up to 1,000 attendees

✓ Lead generation & sales presentations

✓ Community events & Q&A sessions

✓ Panel discussions

Side-by-Side Comparison

📹 Meeting

🎙️ Webinar

Participants on screen

Everyone

Host & panelists only

Max participants

Up to 50 (Basic) / 100 (Business)

Up to 1,000 attendees

Audience can talk

✓ Yes

Only if promoted to panelist

Registration page

✗ No

✓ Yes

Permanent Room URL

✓ Yes

✗ Unique link per event

Polls & Q&A

✓ Yes

Recording

✓ Yes

Plan required

Basic & Business

Business only

Which One Should I Use?

💡

Simple rule of thumb

If you're asking "can everyone see and talk to each other?" — use a Meeting.

If you're asking "am I presenting to an audience?" — use a Webinar.

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Your Room URL

›

Understanding Your Plan

Help Center› Getting Started› Understanding Your Plan

Getting Started

Understanding Your Plan — Basic vs Business

All Plans

4 min read

Updated April 2026

✓ Beginner

R-Link Studio has two plans — Basic and Business. Throughout this Help Center you'll see features tagged as Basic or Business Only. This article is your single reference for understanding exactly what each plan includes — so you always know what you have access to.

Basic

For coaches, consultants, and small teams who need professional, seamless meetings.

✓ 1 Room

✓ Up to 50 interactive participants

✓ Unlimited meeting length

✓ 1 Breakout Room

✓ 1 Whiteboard

✓ Elements: Slides, Video, Audio

✓ 10 GB storage

✓ Branded backgrounds

✓ Admin portal included

Business

For organizations running serious events, webinars, and high-converting live experiences.

✓ Everything in Basic, plus:

✓ 5 Rooms (running in parallel)

✓ 100 interactive participants per meeting

✓ Webinars (up to 1,000 attendees)

✓ Multi-platform live streaming (RTMP)

✓ Unlimited breakouts + whiteboards

✓ All Elements unlocked (Links, Banners, Polls, Overlays, Prompter)

✓ Full Branding Suite (Background, CTA Button, Exit URL, Waiting Room, Vanity URL)

✓ R-Link AI Suite: Notetaker + Translation

✓ 50 GB storage

✓ Phone dial-in + conferencing

Full Feature Comparison

Feature

🔵 Basic

🟡 Business

Rooms & Participants

Rooms

1 Room

5 Rooms (parallel)

Interactive Participants

Up to 50

Up to 100

Meeting Length

Unlimited

Events

Meetings

✓ Included

Webinars (up to 1,000)

✗ Not included

✓ Included

Multi-platform Live Streaming (RTMP)

✗ Not included

✓ Included

Tools & Elements

Breakout Rooms

Unlimited

Whiteboard

Unlimited

Elements (Slides, Video, Audio)

✓ Included

All Elements (Links, Banners, Polls, Overlays, Prompter)

✗ Not included

✓ Included

Branding

Branded Backgrounds

✓ Included

Full Branding Suite (CTA Button, Exit URL, Waiting Room, Vanity URL)

✗ Not included

✓ Included

Custom Room URL (Vanity URL)

✗ Not included

✓ Included

Storage & AI

Storage

10 GB

50 GB

R-Link AI Suite (Notetaker + Translation)

✗ Not included

✓ Included

Phone Dial-in + Conferencing

✗ Not included

✓ Included

Admin Portal

✓ Included

⬆️

Ready to upgrade to Business?

Go to Settings → Billing in your Admin Portal to view upgrade options, or contact the R-Link support team at [email protected] for help choosing the right plan for your needs.

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Meetings vs Webinars

›

The Pre-Launch Page

Help Center› Getting Started› The Pre-Launch Check

Getting Started

The Pre-Launch Check

All Plans Business — Room Selector

3 min read

Updated April 2026

✓ Beginner

Before you enter the live studio, R-Link Studio takes you through the Pre-Launch Check — a quick configuration screen where you set up your camera, microphone, name, and how you're joining. Think of it as your pre-flight checklist before going live.

Step-by-step

What Is the Pre-Launch Check?

Every time you start or join a session in R-Link Studio, you'll pass through the Pre-Launch Check before entering the live room. It appears automatically after you click Start Meeting, Start Webinar, or Start Live Stream from your dashboard.

↑ The Pre-Launch Check — configure your settings before going live

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Tip

Use the Pre-Launch Check to do a quick audio and video check every time — even if you've used R-Link Studio before. Equipment and settings can change between sessions.

Configure Your Audio & Video Settings

At the bottom of the camera preview you'll find three dropdowns — Camera, Microphone, and Speaker. Select the devices you want to use for the session. If you have multiple devices connected (e.g. an external webcam, USB mic, or external speakers), you can choose between them here.

↑ Camera, Microphone, and Speaker dropdowns at the bottom of the preview

⚠️

Device not showing up?

If your camera or microphone isn't appearing in the dropdown, make sure your browser has been granted permission to access them. Check your browser settings and refresh the page.

Set Your Name & Meeting Name

Your Name is how you'll appear to participants in the session. It pre-fills with your account name but you can change it for any session. The Meeting Name identifies the session — it's auto-generated but you can update it to something more descriptive if needed.

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Tip

Use a clear, professional display name — especially for client-facing sessions. Your display name is visible to all participants throughout the meeting.

Choose Your Room

The Room selector only appears when you launch a session via Start a Meeting from the dashboard. If you launch a session directly from your Room list, the room is already pre-selected based on which room you clicked — the selector won't appear.

📌

Business Plan Feature

The Room selector appears when using Start a Meeting on Business accounts with multiple rooms. If you launch directly from your Room list, R-Link Studio automatically uses the room you selected.

Set a Virtual Background

Click the Virtual Background button below your camera preview to choose a background before entering the session. You can select from the built-in options or upload your own custom background. Your selection is applied to the preview immediately and saved for the meeting.

↑ Click Upload Custom Background to use your own branded image

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Tip

Use a branded background with your company logo or colours for a more professional look on client calls and live events.

You Are All Set — Click Start Meeting to Go Live

Once you've configured your settings, you're ready to go. Click Start Meeting to enter the studio and begin your session.

🚀

Tip

Do a quick visual check before clicking Start Meeting — confirm your camera preview looks good, your name is correct, and you've selected the right room if applicable.

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Understanding Your Plan

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Up Next

Hosting & Studio Controls →